Below are two documents for reminders on how the work order process works in RM Pro. If you find yourself struggling to remember the process I would recommend printing these off and keeping them somewhere that you can easily reference. Below is a link to the training video that covers everything as well.
Whenever an RRI West property starts using a new contractor for a capital project, we need a Certificate of Insurance and a W9 from them before we can proceed with using them for any work. This will protect us from any liability associated with potential accidents.
*As a GM, it is important that you are aware of this so that you do not allow any contractors to perform work without a COI. The COIs need to be renewed annually and the expirations vary depending on the contractor, so even if you have used a contractor in the past, there is a chance we do not have a current COI on file for them or it is not worded correctly. If you are not sure whether we have an accurate COI on file for a contractor, you can reference the Suppliers & Vendors list in RM Pro.*
This list is still a work in progress, so if you do not see the contractor on this list, please reach out to Jordan Tawney to see if we have a COI on file.
There is a specific set of criteria that needs to be included on the COI, so once you have received notice that a capital project has been approved, your RFPM will assist with getting a correct COI.
When ordering from an Avendra partner – if you find an item that is priced significantly lower elsewhere, be sure to let Jon B know. Include the item details like make/model, size, packaging, so that Avendra can research it.
Looking for your account number for a certain supplier like Ferguson? Log into myAVendra.com and they are all there.
Question or need help with HD Supply orders? Avendra has a dedicated line just for HD Supply! 833-AVENDRA
When your TVs, PTACs, Microfridges, Furniture items, etc. arrive, don’t forget to let Jordan and Jon know. Your invoice will then be coded and sent to AP for payment.