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The
West Gazette

Integrity | Accountability | Empathy | Passion

Spiderweb
Maintenance & Construction
Dec 15, 2022

Procurement Update

After months of research and negotiations, I’m excited to announce our new relationship with Waste Management. Waste Management has a proven track record of quality equipment, competitive pricing, and excellent support and customer service. Effective January 1, 2023, Republic Services will no longer manage our trash services.


Waste Management has begun the launch process to ensure a seamless transition for all. Depending on who your current local trash hauler is, you may or may not have your dumpster(s) switched out. On 12/13 a list was sent to each property showing if you will have a new carrier. Size and frequency of pick-ups will remain the same as what you have currently. WM is coordinating this with Republic to ensure there is no period without a container. It is possible that you could have your old container and new container at the same time – then your old container will be removed, and the new container will be placed in the designated dumpster enclosure or space.


Please carefully read the attached LAUNCH WELCOME LETTER and keep it handy for easy reference. Stay tuned for information on a training call in January to learn how to use the E-Business Portal, a user-friendly dashboard to help you manage services!


If you happen to receive a call from Waste Management or a local hauler you may tell them that we are contracted with Waste Management National Accounts, or simply have them contact Jon Baaske at 614-362-1795 or via email.


Please let me know if you have any questions.




Maintenance & Construction
Sep 21, 2022

Procurement Update

Tips and Reminders from Procurement

  • If your property experiences a power outage, you may need to reset your P&G Laundry Dispensers after the power is restored.

  • Verify the pricing is correct on your Ecolab Pest service sheet before signing it! Bed Bug Inspections are $75 and Bed Bug treatments are $227.20 which includes 3 treatments over a 2-week period, plus tax.

  • Dumpsters – Never dispose of PTACs, Air Conditions, or refrigerators in your dumpster. This will result in added contaminated waster fees and you could be fined. Avoid overfilling your dumpster as overage fees are being charged when the contents are above the dumpster walls.

  • For easy reference attached is the Red Roof Master Specifications Manual (Brand Standard Items)


HD Supply: Ordering, Paying and Managing

  • Complete an accurate inventory count and submit one order at the beginning of the month. This will save having multiple invoices to manage.

  • For Questions or Order Issues call 833-AVENDRA

  • Save all invoice emails to RRI Payables for follow up if needed

  • When order is placed, HD emails an order confirmation

  • When order ships, HD emails the invoice

  • Monthly Statements are emailed at the end of each month

  • Credit invoices must be applied so be sure to include those to AP

  • Check out the FAQ drop down under your username on Invoice Gateway

  • Please be sure to forward invoices for capital items to JB or RFPM

RM Pro Update

  • When you receive a capex order or a capex job is completed, please open the work order in RM Pro and type in the “Notes” field received or completed. Then select the “Send email notice” check box and select Submit. This will notify the M&C Team to process the invoice.


Fresh Air Sensor Properties (Important information on when to remove and store the sensor device)

  • Renovations

  • Painting a room

  • Caulking in a room

  • Using flea or fragrance bomb

Safely store the device for 30 days after.


HD Supply Offers PTAC Preventative Maintenance Training Videos and Order Guide

  • Check out the attachments





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