UKG Pro Time Management Timecard Signoff – Accelerated 4th of July Holiday

As we all are preparing for the upcoming 4th of July Holiday, we would like to remind everyone that due to the Monday Holiday, the UKG Pro Time Management deadline is changing to Sunday, July 3th at 10:00 AM EST.

Any missing punches or unapproved timecards will prevent the processing of the payroll. Consequently, after the Sunday deadline, any missing punches will be removed and the hours for that shift or portion of the shift will go unpaid. Also, any unapproved timecards after the Sunday deadline will be approved by the Payroll Team. All necessary adjustments that result from either scenario will require an Hours Worked Form to be submitted to rripayroll@rriwest.com and will be paid on the next payroll.

If you have any additional questions or need assistance with timecards, please e-mail rripayroll@rriwest.com. We wish everyone a Wonderful 4th of July Holiday!

Anniversaries & Birthdays

July Birthdays

Ebony Jenkins - St. Louis Forest Park - July 1

Frankie Todesco - Boston Mansfield - July 1

Karli Murillo - Columbus Downtown - July 28

July Anniversaries

Karen Jarboe - Nashville Airport - July 6 - 7 years

JoAnn Lemasters - Fairmont, WV - July 9 - 15 years

Tea Anderson - BWI Airport - July 10 - 10 years

Diane Alayon - Meadowlands, NJ - July 13 - 4 years

Holly Young - Boston Framingham - July 18 - 6 years

Josephine Myers - Jacksonville - July 21 - 20 years!

HR Update

Just some HR tips and updates for you this month!

FMLA

As a reminder, the Family Medical Leave Act is available for any employee who meets the following eligibility requirements:

• Out of work for more than 3 days due to a personal or family illness, medical need or other similar situations.

• Has been with us for at least 12 months (does NOT need to be consecutive)

• And has worked at least 1250 hours

That’s a LOT to remember!! So – the easiest thing to do is when you have an employee out for more than 3 days – just email us and ASK for a Leave of Absence Request Form! We can then understand who it is, why they are out and if needed, inform the employee of their rights under FMLA!

Paid Time Off

As stated in the employee handbook, PTO is paid out at a MAX 8 hours per day or 40 hours a week, regardless of what their work schedule is. This means, that even if you have an employee who “normally” works 4@10 hour days a week instead of 5@8hour days a week, their daily limit is still 8 hours. We have recently seen some GMs putting in 10, 11 or 12 hours on a given day. These PTO days will automatically be corrected during the payroll process, so make sure you are helping our payroll team out by only adding in 8 hours per day.

Terminating Employees Timely

It is very important to keep up to date on your current employee database. This means, making sure you are terminating those employees who no longer work for you. Some reminders on why we ask that you do this:

• You pay a UKG fee for every employee that is showing as active in your system. That means it is costing you money to keep employees in the system who don’t really work there!

• An employee who doesn’t work for you but is not terminated in the system and has earned paid time off sitting in their bucket may be entitled to that PTO under state law. If we don’t know to pay them… we are putting our company at risk.

• An employee who doesn’t work there anymore but had benefits is still able to potentially use those benefits if they’ve not been termed in the system. This is also potentially costing you money!

COMING UP! 401K Open Enrollment starts June 1st.

This is the mid-year opportunity to make changes to your 401k plan, increase your contributions, decrease your contributions, change your investment options, etc. Additional info will be coming soon.

RRIW 401k Open Enrollment Memo

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